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The Easy Way
from Work to Pay

Invoice without a business, we change your work into pay.

We will meet your invoicing needs as a light entrepreneur with friendliness . Ninjou is Japanese meaning human emotion and relations. Our business principle is to manage your financial transactions in a way we would handle the finances of our friends and family. You do the work you know the best and get paid as you should, we take care of the billing and paperwork.
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Welcome

Ninjou, the hassle-free online invoicing service for light entrepreneurs.

Our Services

Billing and Salary

The word ”ease” describes our service. You get the entrepreneur’s freedom as a light entrepreneur without the heavy administration that goes with establishing your own company. We save your repeated billings while saving you from some unnecessary repetitions of admin work. Invoicing made simple!

Our service charge is 4,9% and includes all the paperwork that the billing and payroll statutory require. If you feel that your invoicing requires a smaller percentage, please negotiate with us. No hidden costs from salary certificates or other paperwork, all costs are included in our service fee.

With Ninjou’s Salary Calculator you can determine the correct amount to invoice and see how much you will be getting as a Pay after tax deductions and side costs.

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4,9%
includes
  • All the paperwork.
  • Fast salary payments.
  • No hidden fees.

Insurance

Ninjou Oy has you covered by insurance for most types of jobs. However, there are some jobs which require government oversight and are not covered by Ninjou’s insurances. More precisely, the excluded fields include some of the nursing and security sectors.

Accident and liability insurances are valid automatically.

You can choose whether to get your YEL insurance through us or you can choose it from the free market. Check the current limits and regulations regarding YEL insurance from the Finnish Centre of Pensions.

*YEL insurance only when you need it AND if you choose to take it through us.

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With Ninjou you get:

Liability insurance.

Accident insurance.

YEL insurance.*

Debt Collecting

When needed, we can also handle the collection of due invoice amounts from your customers. We only do this case by case and on your separate request. We always carry out any debt collection tasks with the aim of maintaining good relations between all parties involved.

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Ninjou will help you to succeed.
Ninjou will help you to succeed.

Ninjou will help you to succeed.

Pricelist

Service Charge

Ninjou service fee is 4,9% + VAT from the non-VAT invoice amount. The fee is 100% tax-deductable.

Extra Charges

Additional invoicing charge is only applicable on printed invoices sent via post, when the invoice amount is less than 100 euros. All invoices sent as e-invoices or via e-mail are free of charge, starting from the minimum invoice amount of 10 euros up.

Salary Advance

Service charge for salary advances is 7,5% from non-VAT amount +VAT. Salary advance can be granted against invoicing made to companies. We do not pay salary advances on invoices sent to private persons. Maximum amount of salary advance is normally 2000 euros.

Ninjou will help you to succeed.

How it works

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Registration
It is best to register first and familiarise yourself with the system as soon as possible. It is non-binding and FREE!
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Agreement
You agree the work you will be doing directly with the client and mention that you will use Ninjou for billing. You can check with our salary calculator how much you will be getting as pay to help you determine the correct price for your work.
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Work
You carry out the work as per agreement.
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Billing
You create your invoice through Ninjou service. For repeat billings, we can save templates or you can copy old invoices as a base for new ones.
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Salary
Ninjou will pay your salary directly onto your account once the customer has paid the invoice. As an exception, we can agree pre-payments, too. Ask us about this option, if you are interested.

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Get Started

Register as a user of our service and you can start invoicing straightaway.

Frequently Asked Questions FAQs

Our service fee is 4,9% + VAT = 6,08% of total invoice without VAT. For example, the EUR 124 invoicing (EUR 100 + VAT) with a 10% tax-rate will give you a EUR 81,11 for your account (this estimate includes an average accident insurance and the mandatory health insurance payment). You can also negotiate the amount of the service charge with us if you feel that your annual total billing requires this. There is no hidden fees or extra charges.

Ninjou offers you the possibility of salary advance when you are billing a company. Our service charge is 7,5% + VAT = 9,3% on advances up to 2000 euros. Advances of over 2000 euros are granted on a case-by-case basis. All advance payments are affected by the payment history of the customer company and their credit information. If your client is an individual, salary advance is not possible. Your personal credit history does not affect the granting of salary advances. Ninjou reserves the right to deny payments of salary advance if the paying company’s economical status weakens.

When you work with Ninjou, you are eligible for YEL Insurance which gives a level of pension to choose from. We can take out insurance for you or you can take it independently from an insurance company of your choice. We will advice you on how to get the best out of entrepreneurs’ social security services.

Ninjou cannot comment on your individual case. In general, the billing service users are often considered as entrepreneurs. Entrepreneurship affects KELA support if you are considered to be completely self-employed. Those who work under 18 hours per week as an entrepreneur are often considered as part-time entrepreneurs, which means that part of the unemployment benefits could be obtained.

However, employment officials make the final decisions for individual cases. Always check directly with them, if your situation is unsure.

Ninjou needs your tax card, if we are to pay salary to you. We primarily receive the tax cards via the users’ own pages.

Preferred format for the tax card is pfd file from the Finnish tax administration or a good quality copperd image of the printed version of your tax card. You can also order a copy to be sent to us directly from the tax officials website, www.vero.fi. This is a free service. The postal address for sending in your tax card is Ninjou Oy, Lehtissaarentie 11, 40900 Säynätsalo.

You can compensate work-related costs, travel tickets and overnight (hotel) stays with Ninjou. Costs that are clearly related to the profession and cannot be considered as normal living can reduce the cost of billing easily. You can take a picture of the receipt and send it to us via your own pages, just like you would send a bill. Receipts from accommodation and travel tickets are completely tax-free even if included and not separated in the invoice. Travel expenses that are included in the billing can be paid without withholding the tax when paying with the salary, but are reported to the tax administration as taxable earnings. This means that when the tax proposal arrives in the spring, one can apply for these expenses as tax-free. You can also bill the kilometre reimbursements and daily allowances from the customer by specifying them on the invoice so they can be paid totally tax-free and do not have to be tax-exempted in the tax proposal.

Invoices are sent to the customers on weekdays from 9am to 4pm.

When you decide, we will send a note of the bill to the customer. Ultimately, we can together use more robust ways to complete the billing process.

The minimum amount is 10 euros. So in reality there isn’t a minimum billing amount.

You can make a cash deposit to Ninjou account, but you need a cash bill. We will make a cash bill for you and you can give it to your customer in exchange of the money. Ask instructions by mail laskutus@ninjou.fi.

Yes, I can. Ask us for help when making an invoice like this by sengind mail to laskutus@ninjou.fi.

Companies in the EU are covered by Ninjou’s sales invoicing. So you can sell a product or a service to EU countries through us. You can make product or service purchases for your business around the world.

No later than the next business day following the arrival of the invoice. Often the money is in your account the same day that the bill arrives.

You will receive update e-mails on all your billings and financial transactions. You will always know what is going on and you can get help from us. Chat with us on Facebook, SMS on +358 45 679 08 09, or send an e-mail to laskutus@ninjou.fi. Or call us +358 45 679 08 09 from 9am to 4pm (EET) Monday to Friday.

You will automatically receive an accident insurance and we will also pay your mandatory health insurance fee when paying the salary. We also provide you with a liability insurance.

In addition, you may want to take YEL insurance, which will supplement your unemployment and health insurance coverage. YEL insurance is mandatory if one’s taxable income exceeds the current YEL limit. You can find the latest information on the Finnish Centre for Pensions website.

Ninjou does not charge extra for sending invoices via mail when the invoice amount is 100 euros or more. If the invoice amount is less than 100 euros and it needs to be sent via regular mail, 2 euros for postage will be charged. Sending invoices via e-mail and e-invoicing are always free with Ninjou.

You must first register and after that you can login from here, i.e. https://laskutus.ninjou.fi/login.

Please note that you can change the language on the login and registration pages from Finnish to English (and vice versa) next to our logo on the top-left-corner.

Ninjou Team

Jani Puustinen

Senior Advisor

Jani takes care of the administration, PR and customer service at Ninjou. He is the founder of Ninjou. He started Ninjou in 2013 together with Tommi.

Tommi Taskinen

Software Architech

Tommi Taskinen is our programmer and takes care of the technical functionality of Ninjou’s services. He established Ninjou together with Jani in 2013.